Document Management
Managing documents efficiently can be challenging without the right tools in place. Document Management systems streamline this process, enabling your team to securely store and access documents from anywhere. This centralised access supports seamless collaboration, enhances communication, and elevates customer service, ultimately accelerating business cycles and delivering a rapid return on investment.
By providing employees with a single, shared online repository, your organisation fosters a more agile and productive workforce. Document Management not only improves response times but also enhances collaboration, ensures document control, maintains an audit trail, and supports scalability without requiring significant investment. Additional benefits include heightened security, robust data retention, innovative automation, and detailed access control.
Digital Records Management
Apprico’s Digital Records Management (DRM) is an innovative, comprehensive record storage service designed to offer accessibility from anywhere, anytime. With full audit trails, revision histories, and management tools, DRM allows you to digitise physical records into secure electronic equivalents. Records can be stored in a DRM facility in hard-copy format, with options for secure, electronic access or delivery upon request.
DRM enables you to search, request, and access files directly from your desktop or mobile device. Upon request, your document is securely uploaded to a Cloud server or delivered as a hard copy, depending on your preference. This service ensures that your document storage is not only convenient but also safe and accessible worldwide.
Records Management
Records Management involves the structured storage, organisation, preservation, and eventual disposal of business documents. By establishing effective records management, businesses can integrate archived data with live documentation seamlessly, enhancing operational efficiency.
A reliable Records Management partner ensures compliance with regulatory guidelines, reduces compliance risks, and maintains high standards of record-keeping, aligning with best practices.
Digital Records Management and Metadata
Digital Records Management (DRM) converts physical records into digital files enriched with structured metadata. This metadata enhances searchability, organisation, and context retention, while audit trails ensure compliance and uphold the integrity and authenticity of each document over time.
DRM software helps define control procedures and create document audit trails that are essential for organisational compliance.
Choosing a Document Management System
Choosing the right Document Management system depends on your specific needs. Apprico offers both on-premise and Cloud-based solutions, each with role-based access control and robust security features. Cloud solutions are ideal for hybrid work environments, while on-premise systems offer greater control and flexibility over system architecture.
Unsure which option is best for you? Our team is here to help you select the solution that aligns with your goals and operational requirements.
Scanning Solutions
Enable greater business agility by digitising paper documents with Apprico’s Document Scanning Services. Whether you need a one-time scan or an ongoing solution, our in-house scanning facilities ensure data protection and offer a range of techniques to meet your needs. Our scanning options include:
Bulk Scanning
Digitise large archives to reduce costly physical storage.
Digital Mailroom
Improve efficiency by converting your physical mail into a secure digital format.
Digital Capture
Automate data extraction during scanning, simplifying information workflows.
Drawing Scanning
Capture full-colour, high-resolution scans of large-format documents like drawings and schematics.
Microfilm Scanning
Convert 16mm and 35mm microfiche and aperture cards into crisp PDFs, providing a reliable digital backup.
Why Choose Apprico as
Your Managed Print Services Provider?
As a leader in Managed Print Services, Apprico combines cutting-edge technology with industry expertise, offering:
Predictable Cost Structure
A transparent billing approach that enables better budgeting, paired with Apprico’s Service Excellence, ensures device uptime and a first-time fix rate of 95%.
Specialist Training and Support
We provide extensive training on automated workflows and advanced features, empowering your team to make the most of the technology.
Proactive Maintenance
Through our Remote Management Application, we monitor devices actively, addressing potential issues before they disrupt your operations.
FAQs
Frequently Asked
At Apprico, our independence allows us to act as an unbiased partner in your success. Unlike providers tied to a single brand, we have the flexibility to recommend the best devices and solutions tailored specifically to your unique needs. This multi-brand approach ensures that you receive not only the highest-quality products but also the most effective and cost-efficient strategies available.
Why Your Business Needs Scanning Solutions
Digitisation offers invaluable benefits for data security, cost-efficiency, and environmental impact. Scanning Solutions help organisations comply with legal requirements, reduce storage costs, improve document retrieval speed, and boost productivity. By digitising documents, you enable your workforce to operate more efficiently, with reduced environmental impact, and stronger data security.
The Power of Digitisation
Document scanning is often the first step in a comprehensive digitisation process that paves the way for efficient Document Management and optimised workflows. As your partner in digital transformation, Apprico ensures that your scanning and document management strategies not only simplify operations but also prepare your business for a more agile, productive future.
