How Apprico’s Print Audit Can Benefit Your Organisation
A print audit is a powerful tool that helps organisations gain a clear and accurate understanding of their existing print infrastructure, usage patterns, and costs. The insights gathered during a print audit provide valuable data, enabling businesses to implement a more efficient and cost-effective Managed Print Solution.
By using specialised software, a print audit monitors and collects data about your organisation’s print devices, user behaviors, volumes, and associated costs. This analysis also sheds light on how documents flow through your organisation. The data is then reviewed by a Business Analyst to identify inefficiencies and highlight areas for improvement, ensuring that your print environment operates as efficiently as possible.
Key Benefits of a Print Audit
These benefits provide the foundation for implementing a tailored and effective Managed Print Solution that not only helps reduce costs and environmental impact but also enhances overall user experience.
Full Visibility
The primary goal of a print audit is to give your organisation complete visibility into its print management. The audit provides detailed information about how documents are printed and distributed within the organisation, offering a comprehensive overview of your devices, suppliers, and usage. This visibility empowers you to develop an effective print strategy that focuses on continuous improvement.
Environmental Awareness
A print audit offers insights into the environmental impact of your print operations. Data collection highlights areas of excess paper and ink usage, as well as high energy consumption, allowing you to implement policies that reduce waste. Raising awareness about these environmental factors will encourage employees to adopt more sustainable printing practices
Improved Efficiency
In larger organisations, multiple suppliers often lead to operational inefficiencies. Consolidating print services with a single Managed Print Provider simplifies your print strategy, streamlines communication, and reduces the complexity of managing various suppliers. A print audit helps assess device usage and workflows, improving operational efficiency and making it easier for users to follow streamlined processes.
Cost Savings
A print audit delivers precise, real-time data on your organisation’s print expenditures, potentially revealing hidden costs and inefficient practices. By optimising your print infrastructure, a Managed Print Service can help you reduce printing costs by up to 30%, unlocking significant savings.
Enhanced Security
The increased visibility from a print audit helps identify security risks, such as confidential documents being printed on unsecured devices. By addressing these security gaps, you can minimise risks and improve control over document security through audit trails, ensuring better compliance with data protection standards.
Why Conduct a Print Audit?
Statistically Printing can account for up to 3% of an organisation’s revenue, yet very few businesses understand what that cost truly is, and Our team here at apprico produces detailed reports mapping out an organisation’s current print fleet, usage volumes, and associated costs. By optimising your fleet and adjusting the number of devices in use, potential savings of 10-30% can often be achieved.”
Apprico’s Business Analysts offer free print audits to help your organisation uncover hidden savings and efficiencies. Contact us today to schedule your audit and start optimising your print infrastructure.
Why Choose Apprico as
Your Managed Print Services Provider?
As a leader in Managed Print Services, Apprico combines cutting-edge technology with industry expertise, offering:
Predictable Cost Structure
A transparent billing approach that enables better budgeting, paired with Apprico’s Service Excellence, ensures device uptime and a first-time fix rate of 95%.
Specialist Training and Support
We provide extensive training on automated workflows and advanced features, empowering your team to make the most of the technology.
Proactive Maintenance
Through our Remote Management Application, we monitor devices actively, addressing potential issues before they disrupt your operations.
